HR Administration / Payroll

Job Function:
Human Resources

IT, Venice, Ceggia

Position Summary:

The HR Administrator/Payroll role is directly responsible for the employee life cycle management. He or She will be leading Payroll, Time and Attendance, Leaves, etc.. and will be managing Benefits for all G&W Italy employees. He/She will act as first point of contact for HR related queries from employees and external partners. Our ideal candidate has experience with HR policies and procedures and can juggle various administrative tasks in a timely manner and ensure our HR department supports our employees while conforming to labor laws.

Primary/Essential Responsibilities:

  • Responsible for the end-to-end payroll, Time & Attendance, Benefits Administration for all G&W Italy employees working with the outsourced payroll provider and partner with Accounting and Finance on payroll reporting and reconciliations.
  • Track the attendance of all staff in the HRIS as per organization requirement and communication (leaves of absence, sick days, overtime, work schedules).
  • Liaise and manages pension funds and employees related insurances.
  • Process expenses forms
  • Provide payroll inputs T&A and other deductions to the payroll provider in specified format for processing payroll.
  • Review and update ADP with all payroll changes.
  • Recommends and implements enhancements and simplification of existing processes and procedures based on feedback and experience with customers.
  • Communicates information regarding policies and standards on assigned processes to internal customers & external stakeholder as needed.
  • Delivers HR Service support to the HR Community, managers and employees. Shows a customer service mind-set and proactive way of working to serve customers with a “can do” attitude.
  • Provide on-demand reports related to the process, where required.
  • Responsible for planning and ensuring systematic HR Admin induction for all new employees.
  • Collect documents from employees as per standard checklist
  • Maintain all the personal files and update them regularly.
  • Track Probation reviews with timelines
  • Provide salary input to RHM for Salary review process.
  • Processes wage/salary transactions, and disciplinary actions and follow up with updating HRIS/ADP and payroll provider.
  • Ensure documentation for resignation are received for employees who intend to leave.
  • Follow up with Termination process as per standard checklist.
  • Maintain the HR files (such as employee personal files, recruitment file, PF related documents)
  • Prepare HR documents, like employment contracts, transformation letters and new HR guide
  • Revise Company policies (i.e. travel and expenses, on boarding process, termination process,…)
  • Liaise with external partners (i.e. payroll provider, Recruitment agency, Insurance Companies,…)
  • Responsible for HR KPI and provide monthly report to RHM.

Required Qualifications

  • Degree in Business Administration or Social Sciences
  • Minimum 5 years of relevant HR Admin/Payroll experience in a similar role.
  • Experience in a multi-plant organization and experience dealing with other countries is preferred.
  • Knowledge of CCNL Metalmeccanico and employment law framework.
  • Good knowledge of computer – Windows and MS Office applications (Outlook, Word, Excel)
  • Strong customer service and communication skills.
  • Problem solving skills and the ability to balance multiple tasks/issues at once.
  • Self-motivated, time efficient and proactive with ability to work under minimum supervision.
  • Being able to treat information with high level of privacy
  • Good English level for business.
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